Pre-recorded presentation guidelines

 

These instructions and tips are to assist you in pre-recording your presentation.

If you have any issues, please contact the Conference Secretariat as soon as possible.

Presentation Requirements: 

  • Required resolution is 1920x1080 pixels - How to set the resolution in powerpoint

  • Maximum file size: 100MB  

  • .mp4 file format (pre-recorded) 

  • Maximum presentation time:

    • Invited Speakers: 25 minutes (+5 mins live Q&A)

    • Cushings and GH case presenters (David Lewis - Nele Lenders): 15-25 minutes (+5-10 mins live Q&A)

    • Prolactin case presenters (Ashish Munsif - Annabelle Hayes): 10 minutes (+5 mins live Q&A)

    • ECM Workshop presenters: 15 minutes (+15 mins live combined Q&A)

  • Following ESA guidlines, all speakers are required to give a statement declaring conflicts of interest at the start of their presentation.

  • Please click here for instructions on how to pre-record your presentation using either PowerPoint or Zoom.  

  • Please use the provided virtual backgroud if possible (not all webcams support virtual backgrounds)

  • All presenters will be required to join the virtual broadcasting studio on conference day for a 5-10 minute live Q&A. You will receive a link to the studio before the start of the Meeting.

Technical Requirements: 

  • Computer (Mac or PC)  

  • Google Chrome browser

  • Zoom and/or PowerPoint Application 

  • Headset with microphone or good quality computer speakers and microphone 

  • High speed internet connection (capable of at least 2mbps up and down). Most internet connections support this.  

Presentation Submission Deadline

  • Please upload your pre-recorded presentation file by Friday 16th April via email or WeTransfer

  • The suggested name for your file is: {{FirstName}}{{LastName}}.mp4

CONFLICTS OF INTEREST

Following ESA guidlines, all speakers are required to give a statement declaring conflicts of interest at the start of their presentation.

Presentation Recording and Presentation Tips: 

Delegates will be watching you on screen as well as any content you share. The audience will see what’s behind you and can hear anything that’s happening around you, here are a few tips in preparing for your live or pre-recorded presentation: 

  • Wear smart casual clothing (not sweatshirts, ‘hoodies’ or at-home lounge-wear unless appropriate to the Session) 

  • Pull back or place any hair away from the face and remove hats or other obstructions so the audience can see you  

  • Have a plain, blank wall, behind you if possible 

  • If a plain, blank wall isn’t available, make sure you are located somewhere where things like a bed, kitchen, bathroom etc. are not visible 

  • Set a virtual background if your actual background has lots of background objects etc. Click here to set a virtual background in Zoom

  • If you choose to record your presentation using Zoom, we encourage the use of the following Virtual Background image when recording.

  • Ensure there isn’t any movement happening behind you as people or animals walking around are a distraction 

  • Be alone in the space, away from loud noises 

  • Have your camera at face height if possible so the delegates aren’t looking up your nose or down at your forehead 

  • Check your microphone and speakers before recording or joining the call

  • Ensure all other applications with notification sounds (Outlook, Teams, Facebook…) are switched off

Speaking to the Audience 

Presenting at a virtual event can be a new experience for people, without an audience or interaction it can feel very different to presenting in-person. 

Some helpful hints for speaking to a virtual audience: 

  • Practise your presentation 

  • Speak clearly and loudly 

  • Keep a consistent steady pace 

  • Look into the camera when possible rather than at the screen – the camera is the audience