Accommodation BOOKINGS CLOSE FRIDAY 28 february 2025

PLEASE NOTE THE NEW BOOKING PROCESS FOR ACCOMMODATION

ESA Seminar 2025 is adopting a new accommodation booking system called Groups 360, which is external to the registration system. This new booking process will provide delegates with greater flexibility to add extra nights, breakfast offerings as well as including any hotel loyalty programs. Simply access the link below and follow these steps:

  • Enter your preferred dates and number of guests and hit Search

  • This will then display the accommodation options that are available to you

  • Select your preferred hotel and follow the prompts

  • Once you’ve selected your room type you will be directed to the payment page, where your booking will be secured after payment

The seminar has secured rooms at Rydges Melbourne and Voco Melbourne Central at special discounted rates.

Rooms rates offered via the seminar website are guaranteed the best rates up until 35 days before the start of the conference. After this date, the hotel may modify Best Available Rates for individual bookings at any given time according to current market conditions.

Accommodation cancellations and changes

  • All bookings adjustments can be made must be made through this booking portal.

  • Bookings can be made and adjusted without penalty, until FRIDAY 28 FEBRUARY 2025

  • Bookings cancelled after FRIDAY 28 FEBRUARY 2025, will be charged the full price of the total accommodation booked

If you have any enquiries regarding your booking, please contact the hotel directly.

 
 

rydges melboure

Discover a seamless and connected experience with our convenient online check-in and self-service kiosks. Our newly transformed rooms, suites, and apartments draw inspiration from the captivating Australian landscape, offering a range of options for every traveller’s needs.

Our Melbourne CBD hotel sits in the heart of the city’s vibrant theatre district with Her Majesty’s Theatre, Comedy Theatre, Princess Theatre, the Athenaeum and the Regent Theatre all moments away. Leisure travellers will appreciate our Melbourne accommodation within the CBD, and shopaholics will love being close to the exclusive Collins Street boutiques, Emporium, QV Melbourne, Melbourne Central and the Bourke Street Mall.

Whether you’re a cricket, tennis or football fan, our hotel provides easy access to the Melbourne Cricket Ground (the MCG), Marvel Stadium, Rod Laver Arena and AAMI and Melbourne Park.

 

Address: 186 Exhibition St, Melbourne VIC 3000

Distance to Conference Venue: onsite

Check-in: 2:00 PM Check-out: 11:00 AM

Onsite Breakfast: $30/person/day

Star Rating: 4 Stars

Parking: Rydges guests can enjoy on-site parking for $60 per day. Simply take a ticket to enter the car park. When you’re ready to hit the road, pre-pay for your parking at reception to receive an exit ticket to use on your way out. To exit the car park, scan your exit voucher to open the boom gate. Alternatively, There are a number of alternative options close by.

Wi-Fi: Rydges Melbourne offers FREE WiFi to all guests.

Facilities: restaurant, bar, family rooms, swimming pool, gym

 
 
 

rydges king room - $270

Sink into the Rydges Dream Bed and instantly feel right at home in the Rydges King Room. Refreshingly local in design, our modern Australian inspired rooms create a serene environment with muted tones of eucalypt green or rusty ochres with warm spotted gum timber furnishings. Featuring designer touches with an under window seat with textural bouclé cushions so you can stretch out and immediately unwind. The room has everything you’d expect from a newly created hotel room. No matter the time you check in, refresh with 24/7 in-room dining and high-speed casting.

voco melbourne central

voco Melbourne Central is a true original in the heart of Melbourne with refreshing hospitality, modern charm and views to spark conversation. The hotel is moments away from Bourke Street Mall, Melbourne Central Station and the Emporium with a fuss-free check-in in the sky lobby on level 6. From AM to PM, you’ll have the space you need to relax, socialise and enjoy yourself.

Spend some well-deserved me time in rooms with spectacular views, cosy bedding, luxe amenities, fast Wi-Fi and windows that open to fresh air. Get social at our rooftop oasis with plunge pool and panoramic city views for a mini-vacation above the CBD. Blacksmith Bar & Grill is the perfect spot for a memorable dinner date, delicious wine or a small, lively gathering with a group of friends. Experience impressive views and a feast of fire-cooked, locally sourced food where our steak is the main event.

Address: 18 Timothy Ln, Melbourne VIC 3000

Distance to Conference Venue: 1km (14-min walk or 7-min bus)

Check-in: 3:00 PM Check-out: 11:00 AM

Onsite Breakfast: $28/person/day

Star Rating: 4 Stars

Parking: Valet Parking is available daily at $70.00 per car, per day. Parking is subject to availability via Porte Cochere off at 374 Lonsdale Street. Self-parking is available nearby.

Wi-Fi: Free high speed WiFi in all guest rooms and common areas.

Facilities: pool, fitness center, business center

 

standard king room - $242

Relax in our 22sqm Standard Room with premium bedding, a fully glazed bathroom, and luxe amenities. Guests can enjoy fast and free WiFi, LED TVs, multiple device ports, as well as mood and task lighting. Floor to ceiling windows overlooking the city.

  • Accommodation can be booked via an external booking tool, during the registration process. Please note, your room is not confirmed until full pre-payment is received. Full pre-payment for accommodation is due by Friday 28 February 2025. Several payment options are available, see you the payment details on the external booking detail provided by each hotel.

    Accommodation bookings not paid for by Friday 28 February 2025 will be cancelled.

  • If you require additional room nights not already available, please contact request via the external booking tool.

    No further changes are accepted after Friday 28 February 2025.

  • Accommodation booked as part of the conference registration process can be cancelled in full with no penalty, as long as your request to cancel is made by Friday 28 February 2025. All cancellations must be made in writing directly to the hotel

    Within 35 days of the conference, all rooms cancelled or no shows will be charged at the agreed rate for all room nights cancelled.

  • Each guest will be asked for a credit card upon check-in.

 
 

Beware of scammers

Due to the amount of publicly available information on conference and institution websites, some committee members and conference speakers are being contacted by third party companies, often from overseas, purporting to be event managers who request to secure accommodation or flight bookings. These requests always ask for financial information or credit card details and will generally be quite pushy in their attempts. Firms claiming to be legitimate accommodation and travel agents for your event, such as Business Travel Management and are not endorsed or authorised by the conference organisers. They are actively trolling event webs and trying to match invited speakers and committees with personal details often found on their own institute websites.

Please note, ASN Events will never ask a third party to retrieve credit card or financial information from you without prior personal arrangement with yourself and an ASN staff member. The only time you will be required to provide financial details, will be for accommodation bookings via the secure external booking tool. All other conference related costs, ASN Events will send through an invoice with remittance details which contains full ASN Letterhead, completed by an ASN Staff member and will always be from an @asnevents.net.au email address.

If for any reason you are unsure of the legitimacy of a requested payment, you should always contact your ASN Events Project Manager, Danae Maniatakis.

We take the protection of the information you provide to us very seriously, including your contact details and any financial information and have instituted secure IT platforms to protect your data.